Privacy Policy

1. About Us

EMR Recruitment Limited (“we”, “us”, “our”) is a recruitment agency providing permanent, contract, and temporary staffing services. We are committed to protecting and respecting your privacy in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR).

2. The Information We Collect

We may collect and process the following types of personal data:

a) Information you provide directly

• Name
• Email address
• Telephone number
• CV and employment history
• Education and qualifications
• Identification documents (where required)
• Salary expectations and work preferences

b) Information from other sources

• Job boards and recruitment platforms
• Professional networking sites (e.g. LinkedIn)
• Referees and previous employers
• Clients and hiring companies

c) Technical data

• IP address
• Browser type and version
• Device information
• Website usage data via cookies

3. How We Use Your Information

We use your personal data to:

• Provide recruitment services and match candidates to job opportunities
• Communicate with you about roles, applications, and opportunities
• Present your profile to potential employers (with appropriate consent where required)
• Arrange interviews and manage the recruitment process
• Carry out right-to-work checks and compliance requirements
• Process payments (for contractors where applicable)
• Improve our website and services
• Send marketing communications (where you have opted in)

4. Legal Basis for Processing

We process your personal data under one or more of the following legal bases:

• Consent – where you have given clear permission
• Contract – where processing is necessary to provide recruitment services
• Legal obligation – to comply with legal or regulatory requirements
• Legitimate interests – to operate and improve our business and services

5. Sharing Your Information

We may share your personal data with:

• Clients and prospective employers
• Service providers (e.g. IT systems, payroll providers, CRM platforms)
• Professional advisers (e.g. legal, accounting)
• Regulatory authorities where required by law

All third parties are required to respect the security of your personal data and to process it in accordance with the law.

6. International Transfers

We do not routinely transfer your personal data outside the UK or European Economic Area (EEA).

If we do, we will ensure appropriate safeguards are in place.

7. Data Retention

We retain your personal data only for as long as necessary, including:

• To provide recruitment services
• To comply with legal and regulatory requirements
• To resolve disputes

Typically, candidate data may be retained for up to 6 years from the date of last contact, unless you request deletion sooner.

8. Your Rights

Under data protection law, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Request data portability
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)

9. Cookies

Our website may use cookies to improve user experience and analyse website traffic.

You can control or disable cookies through your browser settings.

10. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

EMR Recruitment Limited
Grosvenor House C/O Cbsbutler Holdings Limited
London Road
Redhill
England
RH1 1LQ

or email our Operations Manager. Brooke Webb on Brooke@wearesource.co.uk

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page.