Privacy Notice
This document describes the information that EMR collects about data subjects, how it is used and shared, and the data subjects’ rights regarding it.
Privacy Notice for EMR
We want you to know that when you use our organisation you can trust us with your information. We are determined to do nothing that would infringe your rights or undermine your trust. This Privacy Notice describes the information we collect about you, how it is used and shared, and your rights regarding it.
Data Controller
We are registered with the Information Commissioner’s Office (ICO) as a Data Controller for the personal data that we hold and process. Our registered address is Elm Yard, 10-16 Elm Street, London, WC1X 0BJ, our registration number is 02754506. Any queries can be directed to:
E: london@emr.co.uk
T: 0207 850 6200
Data Collection
The vast majority of the information that we hold about you is provided to us by yourself when you seek to use our services. We will tell you why we need the information and how we will use it.
Our Lawful Basis for processing your information
The General Data Protection Regulation (GDPR) requires all organisations that process personal data to have a Lawful Basis for doing so. The Lawful Bases identified in the GDPR are:
• Consent of the data subject
• Performance of a contract with the data subject or to take steps to enter into a contract
• Compliance with a legal obligation
• To protect the vital interests of a data subject or another person
• Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
• The legitimate interests of ourselves, or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.
Examples of legitimate interests include:
• Where the data subject is a client or in the service of the controller;
Our Lawful Basis is legitimate interest and our Legitimate Interest is you as a candidate are in the service of EMR as a controller
We use your information to:
▪ Provide services
▪ Process or support payments services;
We do not use automated decision-making in the processing of your personal data.
We collect and process both personal data and special categories of personal data as defined in the GDPR. This includes:
Customer/client data
▪ Name;
▪ Email;
▪ Phone number;
▪ Address;
▪ Payment or bank details;
▪ Date of birth;
▪ Location details;
Employee Data
▪ Name;
▪ Email;
▪ Phone number;
▪ Address;
▪ Payment or bank details;
▪ Date of birth;
▪ Family & next-of-kin details
We may share your personal data with: delivery partners, our business partners, our subsidiaries, our legal advisors in the event of a dispute or other legal matter, law enforcement officials, government authorities, or other third parties to meet our legal obligations, in connection with, or during negotiations of, any merger, sale of company assets, consolidation or restructuring, financing, refinancing, or acquisition of some or all of our business by another company, any other party where we ask you and you consent to the sharing.
We may share your personal data with potential clients on a speculative basis as by making your CV available to us (whether directly or via a job board for the express reason of employers being able to access this data) it is likely that your intention is to have EMR access your CV and share it with their clients or prospective clients. As such, the legitimate interest of EMR and their clients to fill vacancies would not be overridden by any interests of rights of yours. In fact, those legitimate are likely to align with your interests in circulating your CV in order to find a job.
Transfers to third countries and international organisations
We transfer personal data to the following third countries or international organisations using the identified safeguards, such a contractual model clauses. We have satisfied ourselves that such transferred data is fully protected and safeguarded as required by the General Data Protection Regulation.
We retain your personal data while you remain a candidate, unless you ask us to delete it. Our Retention and Disposal Policy (copy available on request) details how long we hold data for and how we dispose of it when it no longer needs to be held. We will delete or anonymise your information at your request unless:
• There is an unresolved issue, such as claim or dispute;
• We are legally required to; or
• There are overriding legitimate business interests, including but not limited to fraud prevention and protecting customers' safety and security.
Your Rights
The General Data Protection Regulation gives you specific rights around your personal data. For example, you have to be informed about the information we hold and what we use it for, you can ask for a copy of the personal information we hold about you, you can ask us to correct any inaccuracies with the personal data we hold, you can ask us to stop sending you direct mail, or emails, or in some circumstances ask us to stop processing your details. Finally, if we do something irregular or improper with your personal data you can seek compensation for any distress you are caused or loss you have incurred. You can find out more information from the ICO’s website http://ico.org.uk/for_the_public/personal_information and this is the organisation that you can complain to if you are unhappy with how we deal with you.
Accessing and Correcting Your Information
You may request access to, correction of, or a copy of your information by contacting us at london@emr.co.uk or on 020 7850 6200
Marketing Opt-Outs
You may opt out of receiving emails and other messages from our organisation by following the instructions in those messages.
Cookies
Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies do lots of different jobs, like letting you navigate between pages efficiently remembering your preferences, and generally improve your web site experience. They can also help to ensure that adverts you see online are more relevant to you and your interests.
We can split cookies into 4 main categories:
Category 1: strictly necessary cookies
Category 2: performance cookies
Category 3: functionality cookies
Category 4: targeting cookies or advertising cookies
Category 1 - Strictly necessary cookies
These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like register for job alerts, cannot be provided.
Please be aware our site uses this type of cookie
Category 2 - Performance cookies
These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.
By using our website and online services, you agree that we can place these types of cookies on your device.
Category 3 - Functionality cookies
These cookies allow the website to remember choices you make (such as your user name and password) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymous and they cannot track your browsing activity on other websites.
By using our website and online services, you agree that we can place these types of cookies on your device.
Category 4 - targeting cookies or advertising cookies
These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisations.
We do have links to other web sites and once you access another site through a link that we have provided it is the responsibility of that site to provide information as to how they use cookies on the respective site.
You can find more information about cookies by visiting www.allaboutcookies.org or www.youronlinechoices.eu. Google also have a brief video which explains the use of cookies.
Download our full GDPR Policy here.
We will occasionally update our Privacy Notice. When we make significant changes, we will publish the updated Notice on our website.